Vacancy – Project Manager

TERMS OF REFERENCE

PROJECT MANAGER

JOB SUMMARY

The Project Manager (PM) will head the Basic Needs Trust Fund (BNTF) Implementing Agency and will be an ex-officio member and Secretary of the Oversight Entity (OE). The PM will report on the day-to-day operations of the IA. The PM will be responsible for the establishing and maintaining contact with the relevant government ministries, NGOs, civil society organisations and the private sector and for negotiating integral partnerships. As head of the IA, the PM will have ultimate responsibility for managing project resources and all IA staff and supervising the implementation of all sub-projects.

DUTIES

The duties of the PM are:

 

  • Aligning the BNTF’s work programme with the country’s poverty reduction goals and relevant development strategies.

 

  • Assisting the OE and Government to develop and implement a Country Policy Framework (CPF) based on poverty reduction goals and national sector priorities and coordinate project activities with other similar donor- funded projects which address poverty.

 

  • Agree on quantified (non sub-project specific) annual targets and work plans in the context of the agreed strategy.

 

  • Coordinating the preparation of the portfolio of sub-projects for the approval by the OE and CDB, and proposing for consideration and approval by the OE, any other activities to be financed.

 

  • Managing, coordinating and supervising the IA team, including the Administrative / Accounting Officer, Community Liaison Officer, Project Engineer, Monitoring and Evaluation Officer and support staff, thereby ensuring sub-projects and activities are in compliance with the policies and guidelines established for the Programme.

 

  • Identify funding partners in consultation with the OE and CDB, managing day-to-day operational interactions, and reporting on partnership activities and achievements as part of the Annual Work Plan and Annual Project Performance Report.

 

  • Submitting all financial and non-financial reports as per schedule, to the OE and CDB, on a timely and regular basis, detailing all past and planned activities.

 

  • Establishing and maintaining contact with all stakeholders, especially with the sponsoring Ministry/agency, other social partners and supervising consultants for efficient and effective delivery of project outputs.

 

  • Directing the planning, implementation, monitoring and internal evaluation of the BNTF Project and ensuring good governance.

 

  • Marketing BNTF activities to target groups as part of maintaining the BNTF’s brand and profile in country.

 

  • Having responsibility for cost control and compliance with relevant standards and policies of the programme.

 

  • Preparing procurement plans and carrying out procurement activities in accordance with the Grant Agreement.

 

  • Reviewing all contracts related to the hiring of staff, and the procurement of goods and services.

 

  • Establishing a database of gender-sensitive monitoring indicators which will be used to improve on subsequent designs. The date for data collection will be agreed and outlined in the OM for each type of sub-project.

 

  • Any other related duties that may be determined by the OE.

 

QUALIFICATIONS

  1. The PM is expected to have at least a Master’s Degree and a minimum of 5 years’ experience or a Bachelor’s Degree and a minimum of 10 years’ experience in project management. Expertise in the management of rural development projects and proficiency in computer skills are prerequisites. It would be advantageous if the PM has demonstrated competence in managing donor-funded programmes and the ability to effectively communicate with community groups, Government officials, donors, private sector representatives and NGOs. Knowledge of gender analysis and environmental sustainability are also desired. Good written and oral communication skills are required.

 

PERFORMANCE INDICATORS

Performance in this role will be measured against the following and specific targets will be formulated on an annual basis:

  • the volume of sub-projects (number and value) planned and achieved;
  • the mix of sub-projects (sectors and beneficiaries) planned and achieved;
  • the cost-effectiveness of the IA (operational cost per dollar approved and disbursed);
  • funding partnerships formed (number, value); and
  • government, partner and beneficiary feedback.