Job Category: Vacancies

17 Aug
By: Tanika Jones 0

Request Expired: Student Loan Agency Accountant

The purpose of this position is to establish and maintain reliable financial reporting, effective and efficient financial controls, compliance with applicable laws and regulations and effective collection procedures. Additionally, safeguarding of assets against theft, unauthorized use and cash management is essential.

Key Output

  • Establish, maintain and coordinate the implementation of accounting control procedures.
  • Audited financial statements.
  • Budgetary Control.
  • Asset Management.
  • Collection Management.
  • Effective support to management in the administration of the Student Loan Agency.

Range of Activities

  • Prepare annual budget.
  • Prepare monthly financial statements.
  • Document, assess and recommended internal controls for the improvement of procedures within the Student Loan Agency.
  • Liaise with MOF and UG on financial matters.
  • Supervision of accounting department.
  • Supervision of debt collection.
  • Reconciliation of bank accounts.
  • Preparation of payroll.
  • Preparation of financial statements for audit.
  • Supervision of reconciliation of student loans with UG.
  • Investment of liquid assets.
  • Preparation of reports on loans, repayments, etc.
  • Signing of contracts, amendments, correspondences, etc. on behalf of the Student Loan Agency.
  • Assist in the overall administration of the student loan agency.
  • Maintain a register of fixed assets.
  • Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document financial transactions.
  • Analyze budgets and expenditures for compliance with voted provision.
  • Monitor and review accounting system reports for accuracy and completeness.
  • Prepare and review budget, revenue, expenses, payroll entries, invoices, and other accounting documents.
  • Analyze revenue and expenditure trends and recommend appropriate budget levels, and ensure expenditure control.
  • Explain billing invoices and accounting policies to staff, vendors and clients.
  • Resolve accounting discrepancies.
  • Recommended, develop and maintain financial data bases, computer software systems and manual filing systems.
  • Supervise the input, handling of financial data and reports for the agency’s automated financial systems.
  • Interact with internal and external auditors during the completion of audits.
  • Any other relevant duties as may be assigned.

Nature and Scope

Qualifications, Knowledge and Experience

This position requires the jobholder to have a first degree in accounts or completed the fundamental stage of the association of chartered certified accountants and three years experience in the senior accounting position. Alternatively, a diploma in accounts or a degree in management plus five years experience in a senior accounting position is acceptable. Incumbent must have first hand experience in computer programs such as Word, Excel and accounting packages.

Decision Making, Problem solving and Impact on Results

The jobholder is responsible for the financial aspect of the operations of the Student Loan Agency. The jobholder oversees the debt collection procedures, responsible as well as is responsible for the safeguarding of the assets, including cash, under the Agency’s control. Though procedures are established, initiative is required as the agency gears to become more proactive in its approach to asset management. The jobholder can influence results greatly by efficiently performing the functions set out. This is a key position and failure to perform will result in severe problems for the Agency.

Resource Management

The jobholders supervise several members of staff, one of whom is also a supervisory officer. The incumbent is responsible for the safeguarding and investment of assets under the Agency’s control and acts for the head of the Agency’s when required.

Communications

Communication skills required are both written and oral. The jobholder has to interact with senior officials, both within the Ministry and other organizations, subordinates, other members of staff and the public. A great measure of communication skills and tactfulness is required. Confidentiality is an absolute requirement. Jobholder will have to formulate and express ideas opinions etc, to Management, Ministry of Finance officials.

Working Conditions

Normal working conditions are in an office environment. However, jobholder is expected to visit other agencies to conduct official business.

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17 Aug
By: Tanika Jones 0

Request Expired: Student Loan Agency Legal Officer Collections

The purpose of this position is to provide legal advice /services to the agency’s Director, assist in the collections and legal aspect of the student loan process.

Key Output

  • Effective legal advice/support to the Director in the implementation of collection strategies.
  • Provide support to the accountant with collection management.
  • Legal advice and representation on debt collection and law suits.
  • Effective support to management in the administration of the student loan agency.

Range Of Activities

  • Review and advise on all loan agreements and legal letters.
  • Facilitate the resolution of student customer service complaint and/ or concerns.
  • Provide legal representation for SLA in law suits/court cases.
  • Ensure loan agreements/ contracts and letters of indebtedness are legally binding.
  • Provide legal advice/guidance to Director in the implementation of collection strategies.
  • Liaise with MOF and UG on legal / collection matters.
  • Administrative support to the accountant – collection unit.
  • Maintain the accuracy and integrity of the student loan programme / documentation.
  • Complete periodic reports to the Director.
  • Any other duties that may be assigned.

NATURE AND SCOPE

Qualifications, Knowledge and Experience

This position requires the job holder to have a first Degree in Law or Criminal Justice and three (3) years experiences as an attorney. Alternatively, a Diploma / First Degree in a related field plus (5) five years experience in the legal field or as a senior legal officer is acceptable. Incumbent must have first-hand experience in computer programs such as Word, Excel and accounting Package.

Decision Making, Problem Solving and Impact on Results

The jobholder is responsible for the legal aspect of the operations of the Student Loan Agency. The jobholder also oversees the debt collection procedure. Though procedures are established, initiative is required as the Agency gears to become more proactive in its approach to debt collection. The jobholder can influence results greatly by efficiently performing the functions set out. This is a key position and failure to perform will result in severe legal problems for the Agency.

Resource Management

The jobholder provides support to the Collection unit and the Accountant. The incumbent is responsible for providing legal advice and guidance to management and the efficient functioning of the Collections aspect of the Student Loan Agency.

Communications

Communication skills required are both written and oral. The jobholder has to interact with senior officials, both within the ministry and other organizations, subordinates, other members of staff and the public. A great measure of communication skills and tactfulness is required. Confidentiality is an absolute requirement. Jobholder will have to provide legal advice, formulate and express ideas, opinions etc, to management, Ministry of Finance Officials, with the aim of strengthening debt collections.

Working Conditions

Normal working conditions are in an office environment. However, jobholder is expected to visit other agencies to conduct official business, including attorney general’s office and the law courts.

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28 Jul
By: Tanika Jones 0

Request Expired: Project Manager

The Project Manager (PM) will head the Basic Needs Trust Fund (BNTF) Implementing Agency and will be an ex-officio member and Secretary of the Oversight Entity (OE). The PM will report on the day-to-day operations of the IA. The PM will be responsible for the establishing and maintaining contact with the relevant government ministries, NGOs, civil society organisations and the private sector and for negotiating integral partnerships. As head of the IA, the PM will have ultimate responsibility for managing project resources and all IA staff and supervising the implementation of all sub-projects.

Duties

The duties of the PM are:

  • Aligning the BNTF’s work programme with the country’s poverty reduction goals and relevant development strategies.
  • Assisting the OE and Government to develop and implement a Country Policy Framework (CPF) based on poverty reduction goals and national sector priorities and coordinate project activities with other similar donor- funded projects which address poverty.
  • Agree on quantified (non sub-project specific) annual targets and work plans in the context of the agreed strategy.
  • Coordinating the preparation of the portfolio of sub-projects for the approval by the OE and CDB, and proposing for consideration and approval by the OE, any other activities to be financed.
  • Managing, coordinating and supervising the IA team, including the Administrative / Accounting Officer, Community Liaison Officer, Project Engineer, Monitoring and Evaluation Officer and support staff, thereby ensuring sub-projects and activities are in compliance with the policies and guidelines established for the Programme.
  • Identify funding partners in consultation with the OE and CDB, managing day-to-day operational interactions, and reporting on partnership activities and achievements as part of the Annual Work Plan and Annual Project Performance Report.
  • Submitting all financial and non-financial reports as per schedule, to the OE and CDB, on a timely and regular basis, detailing all past and planned activities.
  • Establishing and maintaining contact with all stakeholders, especially with the sponsoring Ministry/agency, other social partners and supervising consultants for efficient and effective delivery of project outputs.
  • Directing the planning, implementation, monitoring and internal evaluation of the BNTF Project and ensuring good governance.
  • Marketing BNTF activities to target groups as part of maintaining the BNTF’s brand and profile in country.
  • Having responsibility for cost control and compliance with relevant standards and policies of the programme.
  • Preparing procurement plans and carrying out procurement activities in accordance with the Grant Agreement.
  • Reviewing all contracts related to the hiring of staff, and the procurement of goods and services.
  • Establishing a database of gender-sensitive monitoring indicators which will be used to improve on subsequent designs. The date for data collection will be agreed and outlined in the OM for each type of sub-project.
  • Any other related duties that may be determined by the OE.

Qualifications

The PM is expected to have at least a Master’s Degree and a minimum of 5 years’ experience or a Bachelor’s Degree and a minimum of 10 years’ experience in project management. Expertise in the management of rural development projects and proficiency in computer skills are prerequisites. It would be advantageous if the PM has demonstrated competence in managing donor-funded programmes and the ability to effectively communicate with community groups, Government officials, donors, private sector representatives and NGOs. Knowledge of gender analysis and environmental sustainability are also desired. Good written and oral communication skills are required.

Performance Indicators

Performance in this role will be measured against the following and specific targets will be formulated on an annual basis:

  • the volume of sub-projects (number and value) planned and achieved;
  • the mix of sub-projects (sectors and beneficiaries) planned and achieved;
  • the cost-effectiveness of the IA (operational cost per dollar approved and disbursed);
  • funding partnerships formed (number, value); and
  • government, partner and beneficiary feedback.
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28 Jul
By: Tanika Jones 0

Request Expired: Monitoring and Evaluation Officer

The Monitoring and Evaluation (M&E) Officer, BNTF IA will report to the Project Manager (PM), and is responsible for evaluating project performance and impact. Depending on the size of the project portfolio in the country this may be a part-time role.

Duties

The duties of the M&E Officer are:

  • aligning the BNTF IA’s work programme with the country’s poverty reduction goals and Applying the monitoring and evaluation sections of the Guidance Framework throughout all tasks and processes, including liaising with the CDB through the PM;
  • monitoring BNTF projects in the country to an agreed standard format capturing implementation and operational dimensions which are reported by the project sponsor using standard software at agreed time intervals;
  • assisting the relevant government departments to monitor the post-implementation activities, in partnership with sponsoring agencies, and assist in the evaluation of social and economic impact of sub-projects on all members of the communities, using participatory approaches;
  • conducting mid-term and completion evaluations of a sample of projects in the country again to the standard methods and formats detailed in the Guidance Framework, focusing on outputs, outcomes, and impacts;
  • extracting lessons learnt from in-depth evaluations for application in-country and communicating throughout the BNTF network; and
  • contributing to the preparation of annual reports as requested.

Qualifications

The M&E Officer will hold formal qualifications to Bachelor’s Degree level, with 5-7 years of experience is required working in a donor agency or an international financial institution in monitoring and evaluation techniques using long-frames.

Performance Indicators

Performance in this role will be measured against the following and specific targets will be formulated on an annual basis: They should reflect the above tasks and include:

  • the number of monitoring exercises completed during the year;
  • the number of mid-term and final project evaluations completed during the year;
  • the remedial measures identified, recommended and applied during the year;
  • the funding partnerships formed ( numbers, amount); and
  • the quality of government partner and beneficiary feedback.
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